AGENCY: Ogden-Weber Technical College (Utah)
SERIES: 18790
TITLE: Student files
DATES: 1970-2017.
ARRANGEMENT: Alphabetical by student surname.
DESCRIPTION: These records document students enrolled in the Ogden-Weber Applied Technology Center. The initial file is created by the registrar, and then is added to by other sections of the school as the students complete their course requirements. Information includes enrollment applications, aptitude test results, occupational training outlines which define student curriculum, class schedules, release/certification forms which provide the student's signature verifying authenticity and permission to release information, student training record (STR), status of course of study (level, hours, completions, and grade), official and unofficial transcripts, and demographic information. Records may also include withdrawal documents, leave of absence, schedule change form, employment placement forms, tuition receipts, sponsor vouchers, medical information, and certificates of program completion.
RETENTION
Retain for 5 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 02/2001
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after completion or withdrawal and then destroy.
APPRAISAL
Historical Legal
This disposition is based on 34 CFR 668.23 which says that institutions of higher education participating in Title IV, Higher Education Act of 1965 programs must keep (1) the student's admission to and enrollment status at, the institution; (2) the program and courses in which the student is enrolled; (3) whether the student is maintaining satisfactory progress in his or her course of study; (4) refunds due or paid the student; (5) job placement if the institution provides a placement service; (6) student's receipt of financial aid; and (7) verification data for 5 years.¶¶Official transcripts warrant a permanent disposition in office due to their historical value to the students and the agency.
PRIMARY DESIGNATION
Exempt. 34 CFR 99 (2008)