AGENCY: Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry

SERIES: 19039
TITLE: Vehicle file electronic system
DATES: 1995-
ARRANGEMENT: Numerical by vehicle identification number and serial number

DESCRIPTION: This electronic system, a subset of the Port of Entry electronic system (series 19035) and the Company file electronic system (series 19038), tracks vehicles owned by companies that use Ports of Entry and obtain special permits. Information includes company name, owner or operator, unit number, serial number, transponder number, make, year, color, license plate, state, and expiration date of each vehicle.

RETENTION

Retain until disposition of asset

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1999

FORMAT MANAGEMENT

Computer data files: Retain in Office until vehicle no longer exists and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

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