AGENCY: Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry
SERIES: 19040
TITLE: Citation file electronic system
DATES: 1995-
ARRANGEMENT: Searchable by citation number, driver name or license number, company, or permit number
DESCRIPTION: This electronic system, a subset of the Port of Entry electronic system (series 19035), tracks citations issued by Port of Entry agents. When a vehicle is in violation, the agent completes the online citation application, which includes citation number, issue date and time, agent name and badge number, permit number and status; information regarding the driver (see below); company name, city, state, U.S. Department of Transportation number, and motor carrier number; unit number, serial number, year, make, license plate, state, expiration date, and color; type of violation (overweight, uniform citation, warning, insufficient registration); direction of travel, carrying hazardous material, and if involved in an accident; load description and weight; if out of service, permit confiscated, bail amount, and bail posted; disposition and date, fine amount, and suspended amount. Driver information recorded in the system includes driver license number and state, name, address, date of birth, gender, social security number, whether drivers license includes a picture, hair and eye color, race, height, and weight. The citation is then printed and issued to the violator. A copy also goes to the court, the issuing agent, and the state Drivers License Division. The electronic system can call up for review the information about an existing citation, void a citation, or reprint one.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 07/2000
FORMAT MANAGEMENT
Computer data files: Retain in Office for 3 years and then delete.
Paper: Retain in Office for 1 year after data has been entered into system and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private