AGENCY: Department of Workforce Services. Eligibility Services Division

SERIES: 20309
TITLE: Eligibility case files
DATES: 1996-
ARRANGEMENT: Alphabetical by surname.

DESCRIPTION: These are complete case histories of clients receiving services provided initially by or through a Family Support office (OFS), and now provided by The Dept. of Workforce Services.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2568

AUTHORIZED: 07/13/1998

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer data files: Retain in Office for 5 years after case is closed or until administrative value met, whichever is greater and then delete.

APPRAISAL

Administrative Fiscal Legal

CFR 206-1-10 (1990), specifies a state must follow for the application, determination of eligibility and furnishing of public assistance for persons involved in these programs. Included in the self sufficiency and day care case files are the narrative description of the cases, histories of payment information, documentation of day care authorizations, lists of client plans and objectives, quarterly update reports, and lists of activity codes and their components. In addition, there is information on sanctions taken by Family Support, now The Dept. of Workforces, against clients, documentation on target populations, and support services offered to clients.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Utah Code 63G-2-304 (2008)

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