AGENCY: Utah Office for Victims of Crime
SERIES: 20333
TITLE: Board meeting tapes
DATES: 1987-
ARRANGEMENT: Chronological
DESCRIPTION: Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that "written minutes shall be kept of all open meetings." UCA 52-4-206 (2009) states a public body that closes a meeting "shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting." The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and "shall be available to the public for listening within three business days after the end of the meeting" [UCA 52-4-203 (4)f].
RETENTION
Retain for 3 year(s) after approval of minutes
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712
AUTHORIZED: 05/28/2015
FORMAT MANAGEMENT
Sound recordings: Retain in Office for 3 years after meeting minutes have been approved and then erase.
APPRAISAL
Administrative Fiscal Legal
PRIMARY DESIGNATION
Public