AGENCY: Alpine School District (Utah)
SERIES: 22052
TITLE: Official transcripts
DATES: 1995-
ARRANGEMENT: Chronological by graduation year, thereunder alphabetical by high school name and student surname
DESCRIPTION: These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, test scores, class ranking, grade point average, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .
RETENTION
Permanent. Retain for 1 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Computer data files: Retain in Office for 1 year after graduation from high school and then microfilm and delete provided microfilm has passed inspection.
Computer output microfiche master: Retain in State Archives permanently with authority to weed.
Computer output microfiche duplicate: Retain in Office permanently.
Paper: Retain in Office for 40 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These records document student attendance and graduation.
PRIMARY DESIGNATION
Exempt. 34 CFR 99