AGENCY: Orem (Utah). Department of Public Safety
SERIES: 22096
TITLE: Incident and case reports
DATES: unknown.
ARRANGEMENT: Numerical by case number, thereunder alphabetical by name
DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The reports are usually filed by case number in the computer system and are frequently part of a master file. They are divided into 5 major parts. (1) Header information: which includes department name, case number, nature of event, status, report date, time, arrival, cleared, location, officer name, description of offense, and the initial findings. (2) Persons business information: names, addresses, telephone numbers, age, date of birth, physical description, drivers license number, and employment and social security numbers of suspects, victims, reporting persons, arrested adults and juveniles, witnesses and other individuals involved. (3) Articles of property: type of property, quantity, make, model, color, markings, serial number, and comments. (4) Initial contact report: a brief synopsis of what occurred and charges. (5) Investigative narrative: this portion of the reports goes into a more descriptive detail of the events that occurred. They provide additional information concerning a public safety investigation. They also contain EMS and fire incident informations as the medical/fire services responded.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Criminal history records, GRS-2030
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Computer data files: Retain in Office for 5 years and then delete.
APPRAISAL
Administrative Historical Legal
PRIMARY DESIGNATION
Protected. For that section of the file dealing primarily with the case reports.
SECONDARY DESIGNATION
Public. For that section of the file that would be considered the initial incident report.
Private. For personal information contained primarily in the EMS section of the file.
Exempt. For that section of the report which would be the report of an accident. UCA 41-6-42 (2008)