AGENCY: Orem (Utah). Public Works

SERIES: 23051
TITLE: Vehicle bid specifications
DATES: ca. 1995-
ARRANGEMENT: Numerical by vehicle type

DESCRIPTION: This records series contains the bid specifications for various vehicles purchased by Orem City. After Public Works receives approval for the purchase of a vehicle, the bid specifications and a vendor list are sent to the purchasing agent. The bid specifications describe the details of the type of vehicle Orem City plans to purchase. The purchasing agent then disseminates the bid information to the vendors and places an advertisement in the newspaper. The vendors use the bid specifications in determining what their asking price will be, and then submit their bid to Public Works within a specified time period. All the bids are reviewed and a selection is made. Information includes gross vehicle weight (GVW), engine size, tire size, transmission type, interior and exterior color, brake type, axle weights, gear ratio, trim package, radio, etc.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991

AUTHORIZED: 11/17/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public