AGENCY: Department of Natural Resources
SERIES: 23871
TITLE: Personnel records
DATES: 1980-2008.
ARRANGEMENT: Chronological by year, thereunder alphabetical by name
DESCRIPTION: All employment history, addresses, social security information, tax withholding information, age/birthdate, all training certificates, all salary actions, job transfers, incentive awards, health/dental enrollment information, and any other personnel related information. Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977), et seq. and DHRM rules on accessing, maintaining, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment, career mobility documents, Memorandums of Understanding (MOU's), Employment Eligibility Certification records, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements, personnel actions, corrective action plans, notices of disciplinary action, new employee orientation form checklists, performance plans and evaluations, letters of appreciation/commendation, separation and leave without pay records, employee benefits notification forms for PEHP and URS; references, copies of transcripts, training certifications or preparations, copies of items recorded in the DHRM computerized file, leave and time records; copies of any documents affecting the employee's conduct, status or salary, etc.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 06/11/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after separation or retirement of employee and then transfer to State Records Center. Retain in State Records Center for 64 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private