AGENCY: Jordan Valley Water Conservancy District (Utah)
SERIES: 24101
TITLE: Board minutes
DATES: 1951-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of to Board of Directors. UCA 52-4-7(1) (2001) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2001) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." Also included are the agenda and backup documentation.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/2002
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. Minutes of closed meetings. UCA 63G-2-305(32)(2008).