AGENCY: Department of Environmental Quality. Division of Environmental Response and Remediation
SERIES: 24232
TITLE: Leaking underground storage tank/comprehensive environmental response, compensation, and liability act site financial files
DATES: 1985-
ARRANGEMENT: Chronological by fiscal year, thereunder numerical by organization number, thereunder alphanumerical by project number.
DESCRIPTION: These records contain accounting information from the Division of Environmental Response and Remediation. They are used to maintain and track expenditures charged on various sites and organization numbers used by the Division. The files are subject to audit once remediation of a site is complete or as requested by federal and/or state auditors as per 40 CFR 35, Subpart O, Sec. 7b (2003). Information includes state financial reports, department time sheet summary reports, employee time sheets, correspondence, travel requests, award fees, invoices submitted for payment, contracts, and other backup documentation for expenditures charged to these sites and organization numbers.
RETENTION
Retain for 200 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/2004
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 197 years and then destroy.
Computer data files: Retain in Office until administrative need ends and then delete.
APPRAISAL
Administrative Fiscal
This retention meets the requirements of both federal and state law and the administrative needs of the agency.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(1)(g) (2020)