AGENCY: Department of Health and Human Services. Division of Services for People with Disabilities

SERIES: 24979
TITLE: Civil litigation records
DATES: 1969-
ARRANGEMENT: Chronological

DESCRIPTION: These records document civil litigation cases involving the agency. Included are court documents, correspondence, copies of deposition testimony, case file copies, and attorney work product. May also include police reports, witness statements, photographs, contracts, reports, etc. Case file copies may contain vital statistics worksheets, admission information and date, request for prior approval, client background history, social summary, planning and grant information, face sheet, correspondence, and psychological and psychiatric evaluations. Information includes name of client, client social security number, client case number, case worker name, agency attorney name, legal issue, court case number, court date(s), and litigation outcome.

RETENTION

Retain for 25 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/2003

FORMAT MANAGEMENT

Paper: Retain in Office until case is closed and then transfer to State Records Center. Retain in State Records Center for 25 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Protected