AGENCY: White City Water Improvement District (Salt Lake County, Utah)

SERIES: 25114
TITLE: Blue stakes work order request forms
DATES: 2002-
ARRANGEMENT: Chronological by date, thereunder by order received, thereunder by blue stake number

DESCRIPTION: The Blue Stakes organization notifies utility agencies of locations where individuals or companies wish to dig in the ground. The activity can not begin until all affected utilities have been notified and given the opportunity to mark the existing utilities in the area. The utility has 72 hours to mark its infrastructure. These request forms are faxed or emailed to our agency daily for distribution to the appropreate employee to perform the task of marking the ground. The request form is signed by the employee and returned to the office. The forms are then grouped by day and by order received and filed. Since there is the possibility that the Blue Stakes organization either sent a request that does not fall within out service area or entered a wrong address, the forms are reviewed for accuracy. This accuracy is monitored and cataloged in a computer file. The computer file is used to email -mail Blue Stakes of errors and to monitor accuracy. In the event of underground utility damage on the work site the request form becomes supporting documentation for who is at fault for the additional damage charges to the infrastructure. Although Blue Stakes is the holder of the original request form, our copy is used to show work completed and by whom. This information is not submitted to Blue Stakes.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public