AGENCY: Department of Transportation. Engineering & Operations. Project Development. Right of Way
SERIES: 25168
TITLE: Right of Way acquisition records
DATES: 1985-
ARRANGEMENT: Numerical by project number.
DESCRIPTION: These records document the state's right-of-way process in acquiring real property or interests in real property necessary for temporary, present, or reasonable future state transportation purposes by gift, agreement, exchange, purchase, condemnation, or otherwise. Records document parcels acquired and define the state's right-of-way and include a description of the property, property appraisal, offer to purchase, statement of compensation, title papers, copies of contracts, agents log, payment closing statements, related correspondence, reports, permits, engineer's notes, guaranties and warranties, deeds, maps, summary sheets, copies of death certificates for owner verifications, and other related records. These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property, property appraisal, offer to purchase, statement of compensation, copies of contracts, agent log, payment closing statements, maps and plat.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Right of way records, GRS-1996
AUTHORIZED: 05/01/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
Digital image: Retain in Office permanently.
APPRAISAL
Administrative Fiscal Historical Legal
These records are used administratively for referencing property right-of-way transactions. They have fiscal value for the acquisition of real property or interests in real property. They have legal value in documenting property acquisitions and in litigations. They are of historical value for the agency and researchers.
PRIMARY DESIGNATION
Public