AGENCY: Department of Health and Human Services. Operations. Division of Licensing and Background Checks.

SERIES: 25433
TITLE: Child care background non-clearance case files
DATES: 1998-
ARRANGEMENT: Alphabetical by surname of applicant

DESCRIPTION: This series is maintained by the agency as part of its effort to comply with legal mandates outlined in UCA 26-39-107 (2005) and Utah Administrative Code R430-6 (2005), which govern background checks for individuals working in child care facilities. The series contains records documenting agency denial of applicants seeking clearance to work in child care facilities. The records are used by the agency to evaluate requests for reconsideration or variance approval for applicants who have been denied clearance. The records are also maintained to document the denial process in the event of legal action. Documents in the series include application forms, Criminal Background Screening/Management Information Systems (CBS/MIS) consent and release of liability forms, correspondence, collateral information submitted by the applicant, court records involving the applicant, and SAFE licensing substantiated criminal history information.

RETENTION

Retain for 9 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/2005

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after case becomes inactive or provider ceases operation and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by office and reflects the need to have it in the event of legal action.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(9) and (10) 2005

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