AGENCY: Department of Government Operations. Division of Finance. Office of State Debt Collection

SERIES: 25597
TITLE: Debt collection financial records
DATES: 1995-
ARRANGEMENT: Numerical by record number, thereunder chronological by date.

DESCRIPTION: These records document the agency's responsibility for collecting and managing state receivables (Utah Code 63A-3-502(3)(a)(2015). Records contain the payments, adjustments, refunds, non sufficient funds (NSF) checks, and cancelled warrants received by the agency, and may include receivables, payment vouchers, inter-agency transfers, finders garnishments and refunds, Utah Technology Finance Corporation (UTFC) loans, bank deposits, and cash receipt books. These records also include the Office of State Debt Collection bank and system reconciliations.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Financial working records, GRS-16591

AUTHORIZED: 05/01/2024

FORMAT MANAGEMENT

Paper: For records prior to and including 2024. Retain in Office for 3 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(b)(2016)

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