AGENCY: Division of Human Resource Management

SERIES: 25703
TITLE: Human Resource Enterprise database
DATES: 1996-2018.
ARRANGEMENT: Database.

DESCRIPTION: Information in the Human Resource Enterprise(HRE) database is entered at the time of new hire and continues to accumulate actions regarding the individual's employment with the State of Utah. The information is used as a record to document new hire/rehires, training, employee evaluations, employee status, leave actions, medical documents, termination, assignments, salary changes, certificates, licenses, education, work schedule, retirement, leave accrual, benefits, security access, and employee information. Department of Human Resource Management Rule R477-2(6)(2017) states that: "Upon employee separation, DHRM shall retain electronic records for thirty years. Agency hard copy records shall be retained at the agency for a minimum of two years, and then transferred to the State Record Center to be retained according to the record retention schedule."

RETENTION

Retain for 65 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 02/08/2005

FORMAT MANAGEMENT

Computer data files: Retain in Office for 30 years and then transfer to State Records Center. Retain in State Records Center for 35 years and then delete.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(1)(a,g) and (2)(a,b,d)(2017)

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(25)(2017)

Public

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