AGENCY: Department of Health and Human Services. Division of Child and Family Services

SERIES: 27312
TITLE: Constituent services case files
DATES: 1999-
ARRANGEMENT: Alphabetical by client surname

DESCRIPTION: These records are investigations initiated by the constituent services representative of the division and/or private citizens.They are conducted to determine if "...an act or omission committed by the Division [of Child and Family Services (DCFS)] with respect to a particular child is contrary to statute, rule, or policy; places a child's health or safety at risk; is made without an adequate statement of reason; or is based on irrelevant, immaterial, or erroneous grounds," (UCA 62A-4a-208 (3)(2001)). Information includes name of person(s), policy, or procedure being investigated; dates investigation began and closed; allegations; detail of possible improprieties; name of investigator; validation or invalidation of charges; and recommendation of the investigator and ombudsman. May also include witness statements, portions of Child Protective Services (CPS) case file, and medical information.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after closure of investigation and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

These records have legal value as the division investigates cases where a policy, procedure or person has been reported to have violated a policy or put a child's emotional or physical health at risk.

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(b)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10)