AGENCY: Vineyard (Utah)
SERIES: 27431
TITLE: Town Council Meeting Minutes
DATES: 1989-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of meetings of the Vineyard Town Council. The Town of Vineyard was incorporated on May 11, 1989. Vineyard is governed by a mayor and four-member town council. Meeting minutes generally are taken by the town clerk. After approval, they are the official record of business. The minutes summarize discussions at council meetings and document all actions and decisions of the council. Recurring issues and other topics of discussion before the Vineyard Town Council include budget, taxes, annexations, ordinances, resolutions, sewer, and water. Since January 2006, meeting minutes have been posted on the town web site (http://www.vineyard.utah.gov/councilminutes.htm). These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-203 (2) (2009).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 05/04/2010
FORMAT MANAGEMENT
Paper: Retain in Office permanently and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
Minutes document decisions made by the town council. They have administrative value as well as ongoing research value.
PRIMARY DESIGNATION
Public