AGENCY: Davis County (Utah). County Treasurer

SERIES: 27742
TITLE: Cancelled checks
DATES: 1980-
ARRANGEMENT: Chronologically by month - then numerical by check number

DESCRIPTION: Copies of cancelled checks are kept primarily for audit purposes, and for reconciling any discripancies in accounting. Cancelled checks have the County's mailing information, check number, account number, amount paid, payee's name, and can include the payee's address.

RETENTION

Retain for 4 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106

AUTHORIZED: 04/14/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

Computer data files: Retain in Office for 4 years and then delete.

APPRAISAL

Administrative Fiscal Legal

Retained 4 years for audits.

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305

SECONDARY DESIGNATION

Public

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