AGENCY: Governor. Commission on Criminal and Juvenile Justice

SERIES: 28161
TITLE: State grant program files
DATES: 2007-
ARRANGEMENT: chronological by fiscal year of grant program award

DESCRIPTION: These records support the agency's function to provide analysis, accountability, and supervision for state criminal justice grant money (Utah Code 63M-7-204(8) (2015)). Records may include accepted grant proposals and applications; contracts; project reports; studies; certificates; agreements; memoranda; correspondence; and other records relating to receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets.

RETENTION

Retain for 7 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Grant records, GRS-1859

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final action and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

Computer data files: Retain in Office for 7 years after final action and then delete.

APPRAISAL

Administrative

CCJJ is the recipient of various federal grants. Chapter 12 of The Office of Justice Programs (OJP) Financial Guide, which deals with the retention of records, requires all grant related records to be retained "At least three years following the closure of their most recent audit report."

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-305(10)(d) (2017)