AGENCY: Department of Natural Resources. Division of Wildlife Resources
SERIES: 28171
TITLE: Refund forms
DATES: 2011-
ARRANGEMENT: alphabetical by name
DESCRIPTION: This is a record of the refund of a license/permit that is purchased online through the division website. The refund is issued because the customer either purchased two licenses unintentionally, had a failed charge, or purchased a license when they already had a valid license from a previous purchase. These records are used to track refunds issued for internet sales and reconcile internet sales account. Information included on the form is the customer's name, customer ID number, the reason for the void, the last 4 digits of the credit card used for purchase, the resolution, the date of the refund, the amount refunded, the license code, the license number, either the date of the surrendered license or the date that the license was voided, and the name of the division employee who approved the refund.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/2013
FORMAT MANAGEMENT
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative
Records are kept for 2 years as references. All claims are resolved quickly with no statute of limitation requirements.
PRIMARY DESIGNATION
Private. database of individual information, Utah Code 63G-2-302(1)(j)