AGENCY: Davis County (Utah). County Clerk
SERIES: 28474
TITLE: Petition Files
DATES: 1900-
ARRANGEMENT: Alphanumeric by petition packet number
DESCRIPTION: These files contain the formal written petitions from county residents submitted to the county. Each petition contains a statement of purpose on proposed action as well as a name, signature, birth date, age, and address for each petitioner. Signatures must be verified to determine whether petitioners are registered voters, and to ensure no multiple signatures are counted. See Utah Code Ann. 20A-7-206.
When petitions have been approved, a master list is created and maintained by the Clerk's Office; upon completion, the master list is a public record. Original petitions are then transferred to the Lt. Governor's Office if the petition is a state-wide initiative; county initiatives follow the retention schedule. The finalized electronic record shall be considered the public record. These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to "preserve and file all petitions" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.
RETENTION
Permanent. Retain for 5 year(s) after resolution of issue
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after issue resolved/final decision and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 5 years after issue resolved/final decision and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative
Administrative, as per UCA 20A-7-206
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. As per Utah Code 63G-2-302(2)(d), 63G-2-305(11) and 63G-2-305(12)