AGENCY: Office of the Governor. Constitutional Defense Council
SERIES: 28480
TITLE: Constitutional Defense Council meeting minutes
DATES: 1999 -
ARRANGEMENT: Chronological by date
DESCRIPTION: These records contain official minutes and transcripts of meetings and public hearings held by the Constitutional Defense Council. The Council assists the governor and the Legislature in determining the constitutionality and practicality of federal mandates, deciding whether or not to challenge federal mandates, and discussing how federal regulations affect legal issues regarding state and local government rights, the rights of School and Institutional Trust Lands Administration and its beneficiaries, water rights controversies involving other states, and land use policies. May include agenda, meeting minutes, transcripts, and other supporting documentation. Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
Permanent. Retain for 25 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 24 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Minutes of open and closed committee and board meetings are required by Utah Code 52-4-7.5 (2005) and offer valuable insight into the deicison-making processes of agencies.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) 2013
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(32) 2014