AGENCY: Board of Education. Office of Education. Office of Human Resource
SERIES: 3616
TITLE: Personnel files (permanent employees)
DATES: 1896-2008.
ARRANGEMENT: Grouped by current or former employees, thereunder alphabetical by employee surname
DESCRIPTION: These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.
RETENTION
Retain for 65 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Performance plans and evaluations, GRS-1966
AUTHORIZED: 04/27/2010
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after separation of employee and then transfer to State Records Center. Retain in State Records Center for 63 years and then destroy.
Microfilm master: Retain in Office for 2 years after retirement or separation of employee and then transfer to State Records Center. Retain in State Records Center for 63 years and then destroy.
APPRAISAL
Administrative Historical
The personnel files document employment and eligibility for benefits.
PRIMARY DESIGNATION
Private. UCA 63G-2-302(1)(e), (2)(a) (2008)
SECONDARY DESIGNATION
Public. Name, gender, gross compensation, title, job description, work address and phone number, number of hours worked per pay period, dates of employment, relevant education, and previous employment