AGENCY: Ogden School District (Utah). Business Office

SERIES: 3995
TITLE: Receipt reports
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: This is a monthly computer report on all receipts issued by the district. It is used to identify all receipts and for reference purposes. The report is divided into three sections containing essentially the same information, but sorted differently. The first section is the revenue distribution report arranged by the revenue account number where collected monies are deposited. The second section is the receipt register which is arranged by receipt number. The final section is the receipts by source report which is arranged alphabetically by the name of person to whom receipt issued. The reports include the receipt number, date, account number, description, name of person receiving receipt, source of funds, amount of receipt, current month totals, and year-to-date receipt totals.__Each monthly report is an accumulation of data from previous monthy reports. The final report of the fiscal year is the annual accumulation. Since 1988, the report has only been received on computer output microfiche.

RETENTION

Retain for 6 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 6 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 1 year or until verified and then destroy provided last report of the fiscal year is kept for 6 years.

APPRAISAL

Administrative

This retention is based on the administrative and fiscal needs expressed by the agency.