AGENCY: Alpine School District (Utah)

SERIES: 4179
TITLE: Transaction journal report
DATES: 1984-
ARRANGEMENT: Chronological, thereunder numerical by account number

DESCRIPTION: This is a monthly computer report of all district financial transactions providing detailed information on all individual postings to the general ledger. It is used for audit purposes. It includes date, item description, transaction type, posting date, purchase order or receipt number, check number, encumbrance, debit or credit, account balance, and vendor. In November 1990, the creation of a paper printout was discontinued and the report is being received on computer output microfilm.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 10 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the needs expressed by the office and previously approved in the School District's General Records Retention Schedule (1986).

PRIMARY DESIGNATION

Public