AGENCY: Alpine School District (Utah)

SERIES: 4183
TITLE: General ledgers
DATES: 1906-
ARRANGEMENT: Numerical by account number

DESCRIPTION: This annual computer report is created by the Accounting Department to provide detail on all district financial transactions that are not summarized in the monthly transaction journals. The report lists receipts, expenditures, outstanding encumbrances, and remaining budget. This report includes journal number, date, reference number, account numbers, transaction amount, running account balance date by date, vendor or employee number. Prior to 1984, this report was a handwritten account of all district financial transactions. In 1991, the report was placed on computer output microfiche and the paper copy was discontinued.

RETENTION

Retain for 15 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1991

FORMAT MANAGEMENT

Paper: For records beginning in 1906 through 1991. Retain in Office for 15 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 15 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 15 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the Accounting Director.

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