AGENCY: Box Elder County (Utah). Pioneer Care Center

SERIES: 4791
TITLE: Recovery services records
DATES: i 1988-1994.
ARRANGEMENT: Chronological

DESCRIPTION: These files document the collection by the Division of Health Care Financing of Medicare overpayments made to nursing home patients receiving care at Pioneer Care Center. The Division of Health Care Financing acts as collector under a contract with the Office of Recovery Services. The files include correspondence and a form listing patient name and number, month of service, amount of Medicare overpayment owed to ORS, Medicare Information Bulletins, cancelled checks, and nursing home claim exemption forms.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper copy: Retain in Office for 5 years after resolution of litigation or claim and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the care center. The Division of Health Care Financing maintains the record copy for 9 years and ORS maintains their copy for 5 years. 42 Code of Federal Regulations (CFR) 455 (1989) requires the state to investigate complaints of Medicaid fraud or abuse, but does not specify how far back in time the agency can investigate. According to the Denver Regional Office of the Federal Care Financing Agency, the government has 3 years in which to audit these records.

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