AGENCY: Department of Health. Bureau of Chronic Disease Control

SERIES: 4962
TITLE: Diabetes patient consent and follow-up files
DATES: 1988-2009.
ARRANGEMENT: Alphabetical by county, thereunder numerical by clinic number

DESCRIPTION: These records are used by the Diabetes Control Program to register those individuals with diabetes into the program and to provide additional follow-up information on the progress of that individual. UCA 26-5-3, 1998, states that the department shall develop and maintain a system for detecting and monitoring chronic diseases within the state. These files contain the consent forms filled out by the clients for the release of medical information. Also included in the record series are the follow-up forms, which list any information about the client after the diabetes was discovered.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative

Chronic Disease Control has requested a 10 year retention to conduct periodic follow-ups on the progress of those individuals enrolled in the program who were diagnosed with diabetes.

PRIMARY DESIGNATION

Private

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