AGENCY: Department of Health. Bureau of Information Technology

SERIES: 5003
TITLE: State data processing division computer billings
DATES: c. 1990-2006.
ARRANGEMENT: Numerical by low organizational number

DESCRIPTION: This report is the State Data Processing division billing of the health department for specific charges for data processing. It includes the activity number and name, the name of the organization, the low organizational number being charged, the name of the coordinator, the job number, the job description, the total amount charged for the job, the amount charged for maintenance for production and the total.

Health Electronic Data Processing makes a working paper copy of this billing report for in-house use only.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1991

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 4 years and then destroy.

Paper copy: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

Administrative Fiscal

The Health Department keeps these microfiche copies for 4 years to ensure there are no billing errors.

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