AGENCY: Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center
SERIES: 59945
TITLE: Psychological evaluation files
DATES: 1969-2015.
ARRANGEMENT: Alphabetical by client's name
DESCRIPTION: This records series is a mandatory evaluation required prior to admittance to the facility. Evaluations are submitted by a private psychiatrist and are used in the determination process of admittance and non-admittance to the facility.
After a person has been admitted to the facility, the file can be transferred to the client's record.
This series includes the Psychological Evaluation, out patient number, test scores, a family background or history, and any type of related correspondence.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 09/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after decision of admittance has been made and then destroy provided no litigation is pending or anticipated.
Paper: Retain in Office until admittance and then transfer to the client's medical record where it.
Paper: Retain in Office for 0 years and then destroy when dupes confirmed by Records Officer.
APPRAISAL
Administrative Fiscal Historical Legal
Retention is based on 42 CFR 481.000.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled