AGENCY: Department of Commerce. Division of Corporations and Commercial Code
SERIES: 6302
TITLE: Assumed name case files; amendments, cancellations, renewals, and resignations
DATES: 1970-
ARRANGEMENT: Numerical by assumed name file number
DESCRIPTION: These files document individuals, associations, partnerships, corporations, or others who conduct business in the state under an assumed name. UCA 16-10-9 (1990) specifies "Any corporation organized and existing under the laws of any state or territory of the United States may register its corporate name under this chapter if its corporate name is distinguishable from any registered name or trademark filed with the Division of Corporations and Commercial Code. The division issues the corporation a certificate indicating it is in good standing under the laws in which is incorporated." This certificate is renewed every three years. Renewal letters are sent to the individuals, associations, partnerships, or corporations sixty days prior to expiration. This series includes Amended Applications occurring after July 1990, Renewal Application to Transact Business Under an Assumed Name, resignations of agents and/or officers of the business, nature of the business, name and address of the registered agent, business owner, and signatures of the owner and/or registered agent. Information from the Assumed Name case files is entered into the computer data file scheduled under series number 16662.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/1991
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical
This disposition is based on the needs expressed by the agency. These files have a secondary historical value for researchers interested in the activity of businesses registered in the State of Utah under an assumed name.
PRIMARY DESIGNATION
Public