AGENCY: Alpine School District (Utah)

SERIES: 6320
TITLE: Bank reconciliation reports
DATES: 1984-
ARRANGEMENT: Numerical by check type code

DESCRIPTION: This monthly computer report is created by the Accounting Department to balance the district's bank accounts. The bank reconciliation report has two sections: the outstanding check list and the monthly edit listing. The bank edit portion of the report serves as a record of the checks that have cleared during the month and lists reconciliation adjustments. The outstanding check list includes the check number, check type, check date, check amount, and vendor number or pay check social security number. The bank edit includes the checks that have cleared by check type, number, amount, and any reconciliation items. In 1991, the report was placed on computer output microfiche and the paper report was discontinued.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1991

FORMAT MANAGEMENT

Paper: For records beginning in 1984 through 1991. Retain in Office for 3 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative and fiscal needs expressed by the Accounting Director. The report has no value after it has been audited.

PRIMARY DESIGNATION

Public