AGENCY: Department of Commerce. Division of Corporations and Commercial Code

SERIES: 6544
TITLE: Personal property lien case files
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These files are created primarily by financial institutions and information businesses. This information is used to determine personal property liens against individuals and businesses. These liens are established when personal property is purchased through established credit plans. The person or business who furnish these credit plans submit them to the Department of Commerce, Division of Commercial Code. Searches for this data are requested daily for loan closings and business ventures. Amendments to the records are often requested by institutional parties which necessitate changes to the data. This information is collected on three forms. Form UCC-1, is the Uniform Commercial Code's Financing Statement; UCC-2, is a Request for Information or Copies; and UCC-3, is a Statements of Continuation, Partial Release, Assignment form. Information includes current and past address, name, signature, and social security number.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1992

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being microfilmed and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

Microfiche master: Retain in Archives permanently.

Microfiche duplicate: Retain in Archives permanently.

APPRAISAL

Administrative Historical

This disposition is based on the secondary historical value to researchers interested in financial activity in Utah and the needs expressed by the agency.

PRIMARY DESIGNATION

Public. All other information

SECONDARY DESIGNATION

Private. Social security number