AGENCY: Box Elder County (Utah). Pioneer Care Center

SERIES: 6551
TITLE: Pharmacy quarterly report
DATES: 1994.
ARRANGEMENT: Chronological

DESCRIPTION: These are three-part report forms completed on all drug irregularities. The pharmacist receives the original copy; the nurses supervisor and the center's administrator receive copies. They are used to follow up all drug irregularities. If forms cannot be completed fully, an incident report is completed and an investigation undertaken. The report includes the drug regimen review form (name of patient, medicine, date, times, and signature of registered nurse). This report form is divided into the following categories:__instances when regular medications are either not given or not properly charted; patients receiving diuretics with no potassium supplement (patient name, doctor's name, potassium level, date taken); patients whose pulse not recorded when taking dioxin (patient's name, date, doctor, person reporting); and patients taking multiple medication for same condition (patient medications, doctor, person reporting).

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years or until resolution of any litigation and then destroy.

Paper copy: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the care center and the statute of limitations provisions concerning malpractice. "No malpractice action against a health care provider may be brought unless it is commenced within two years after the plaintiff or patient discovers, or through the case of reasonable diligence should have discovered the injury, whichever first occurs, but not to exceed four years after the date of the alleged act, omission, neglect or occurrence" [Utah Code Annoted (UCA) 78-14-4.4 (1990)].