AGENCY: Box Elder County (Utah). Pioneer Care Center

SERIES: 6654
TITLE: Pharmacy bills
DATES: 1994.
ARRANGEMENT: Alphabetical by patient surname, thereunder chronological

DESCRIPTION: These are files maintained by the nurses to verify the actual delivery of drugs to the care center. They are also used to create patient billings and are audited. The county auditor receives the yellow copy of the bill to make payment to the pharmacy. The files include the pink receipt from the pharmacy (name of patient, prescription number, amount charged and signature of person making receipt) attached to a care center form (patient's name, person making order, date, physician's name, order received by, drug and dosage, prescription number, amount requested and directions). After patient's discharge or death the file is removed and placed with the closed cases.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1991

FORMAT MANAGEMENT

Paper copy: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on both the legal requirements and administrative needs expressed by the center's administrator and the requirements established by the State Division of Health Care Financing. The bills are not only financially audited, but are also used to meet various contractual requirements. The Facility cost profile report (series 4469) requires the center "to keep for a period of 5 years such records as necessary to disclose fully the information contained herein."