AGENCY: Department of Transportation. Engineering & Operations. Project Development. Construction

SERIES: 6764
TITLE: Road construction project field books
DATES: 1912-
ARRANGEMENT: Numerical by assigned field book number

DESCRIPTION: These books contain the survey notes, drawings, and daily diary entries of the project engineer assigned to a particular project. The books serve as resource and back up documents for several phases of the project, including payroll, material acquisition, and changes in the design plans. These records include drawings, survey notes, structure notes, elevation statistics, townships and other areas, weather conditions, project numbers, and the engineer's daily notes on the progress of the project. This information is now part of the Project Development Business System (PDBS) Database managed by UDOT.

RETENTION

Retain for 53 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2011

FORMAT MANAGEMENT

Paper: For records beginning in 1950 through 2012. Retain in Office for 3 years after final voucher is paid and then transfer to State Records Center. Retain in State Records Center for 50 years and then destroy.

Microfilm master: Retain in State Records Center for 53 years and then destroy.

Paper: For records beginning in 2009 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.

Digital image: For records beginning in 2009 and continuing to the present. Retain in Office for 53 years after final voucher has been paid and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public