AGENCY: Department of Public Safety. Driver License Division. Records Bureau

SERIES: 6843
TITLE: Drivers license and identification card applications
DATES: i 1950-
ARRANGEMENT: Numerical by batch number.

DESCRIPTION: These records document the applications and issuances of a Utah drivers license or identification card. The records are comprised of Drivers License Division applications and a camera card copy of the drivers license or identification card without the photograph. The written application includes the name, resident address, mailing address, weight, eye and hair color, and date of birth of applicant; questions about the person's drivers license history and medical history; department notations concerning type of license issued, restrictions, tests required, identification shown, and fees paid; sworn affidavit that the person signing the application is the person described in the application; applications for minors under 18 also contain an assumption of liability agreement signed by a legal guardian; test results; and list of restriction and endorsement codes. The drivers license card includes the name, address, weight, birth date, height, sex, eye and hair color, Social Security number, and signature of the licensee; dates of issue and expiration; whether or not the licensee is an organ donor; license number and class; and fees paid. When the applicant is applying for his first Utah drivers license, a copy of the license from another state or the Utah Driver Training Certificate is also included in this file. Beginning in 1991, the record series also includes applications for identification cards. The same application is used for these cards and drivers licenses. The identification camera card shows the place of birth in place of restrictions and endorsements.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1998

FORMAT MANAGEMENT

Paper: For records beginning in 1968 through 1986. Retain in Office for 6 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Paper: For records beginning in 1987 and continuing to the present. Retain in Office until microfilmed or scanned and then destroy.

Microfilm master: For records prior to and including 2002. Retain in State Records Center for 10 years and then destroy.

Microfilm duplicate: For records prior to and including 2002. Retain in Office for 10 years and then destroy.

Optical disks: For records beginning in 2002 and continuing to the present. Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the agency. Previous decision:__microfilm and retain permanently. The agency only needs this information for two (5-year) drivers license renewal periods.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Medical information, Social Security number