AGENCY: Department of Workforce Services. South County Employment Center
SERIES: 6871
TITLE: Client case files
DATES: 1989-2019.
ARRANGEMENT: Alphabetical by client surname.
DESCRIPTION: These case files document the complete case history of clients receiving services provided initially in or through a Family Support office (OFS),and now provided by the Dept. of Work Force Services. These case files include but are not limited to the following types of Eligibility and Determination Forms: Application and Affidavit for Assistance and Food Stamps, Home Energy Assistance Target (HEAT), Reapplication for Assistance and Food Stamps, Application for Financial, Medical, and/or Food Stamps, Application for Social Services, Notice of Decision (income report), and Client Admission/Level of Care Determination. Also copies of birth certificates, social security cards, car registrations and titles, divorce decrees and other court documents, medical reports, and certification of tribal membership are included in the case files. Payment forms, which Collections, Medical Grant Overpayment, Coupon Books Lost in the Mail, Forged Check Affidavits, and the following miscellaneous documents are included in the case files: random moment sample surveys, case activity logs, court orders, lien agreements, and guardianship orders.
RETENTION
Retain for 5 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2568
AUTHORIZED: 03/15/1991
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until case closes and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
This disposition is based on 42 CFR 455.105 (1990) which specifies that these records be maintained for a minimum of five years.
PRIMARY DESIGNATION
Private
SECONDARY DESIGNATION
Controlled. Psychiatric and psychological information