AGENCY: Department of Commerce. Division of Corporations and Commercial Code

SERIES: 6921
TITLE: Assumed name case files
DATES: 1968-
ARRANGEMENT: Chronologically by date scanned, thereunder by types of documents. Prior to July 17, 2002 arrangement is alphanumerical.

DESCRIPTION: These are the records of individuals, associations, partnerships, corporations, or others who conduct business in the state under an assumed name. This record is required by law to assist in protecting the rights of the citizens. This certificate is renewed every five years. Renewal notices are sent to the corporation 30 days prior to expiration. Information is entered into the computer data file.

This series includes an Application to Transact Business Under an Assumed Name, Renewal Application to Transact Business Under an Assumed Name, Amended Application to Transact Business Under an Assumed Name, a notice of expiration, the assumed name, nature of the business, name and address of the registered agent, business owner, an signatures of the owner and/or registered agent.

Reports and lists can be generated for administrative use.

This record is used for research and to answer public inquiry.

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office until scanned and quality checked and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives provided entity has expired.

Microfilm master: Retain in Archives permanently.

Computer data files: Retain in Office until updated and then delete.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Legal

Requirements are outlined under UCA 42-2. The five year retention is based on UCA 42-2-8.¶

PRIMARY DESIGNATION

Public

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