AGENCY: Murray City School District (Utah)

SERIES: 703
TITLE: Accounts payable report
DATES: 1875-
ARRANGEMENT: Numerical by check or purchase order number.

DESCRIPTION: This report lists the payment of district bills. It is used for accounting and auditing purposes. The report includes the check or purchase order number, date, vendor number, item description, date of purchase order, invoice number, fund code, location number, program code, date of purchase order, amount of invoice and discount and amount. In 1971, the report was computerized and in 1978 the report was placed on Computer Output Microfiche. It is printed three times per month.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1990

FORMAT MANAGEMENT

Paper: For records beginning in 1875 through 1906. Retain in Office for 5 years and then transfer to State Archives.

Paper: For records beginning in 1906 through 1978. Retain in Office for 7 years and then destroy.

Computer output microfiche master: Retain in State Records Center for 7 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative Fiscal

This retention is based on the administrative and fiscal needs expressed by the District's Business Official. The first volume of accounts payable is retained permanently because it was created prior to the creation of the district and represents one of the original County School Districts. It is retained for historical purposes.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Protected