AGENCY: Division of Archives and Records Service

SERIES: 7322
TITLE: Vendor contract records
DATES: i 1979-
ARRANGEMENT: Chronological, thereunder alphabetical by vendor.

DESCRIPTION: The agency contracts with private vendors for maintenance, procurement, and facility matters, with the approval of the Division of Finance and the Attorney General's Office. These records document such contracts, and include correspondence, price lists, bid proposals, equipment service reports, invoices, description of materials and services provided, unit costs, and letters of authorization from the Attorney General's office.

RETENTION

Retain for 7 year(s) after expiration of contractual agreement

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 02/08/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after the expiration of the contractual agreement and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.

Computer data files: Retain in Office for 7 years after the expiration of the contractual agreement and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

Protected. Utah Code 63G-2-305(6)

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