AGENCY: Division of Archives and Records Service

SERIES: 7350
TITLE: Document charge out cards
DATES: 1979-2004.
ARRANGEMENT: None

DESCRIPTION: This card records documents within the custody of the Archives which have been removed from the boxes (or boxes from the shelves) by agency request for reference purposes. They are the primary source documents used to create activity and reference reports, provide audit trails, and retain intellectual control over the location of the documents. The form number is 11-21-40. The information on these forms include the name and phone number of the requesting agency, the name of the individuals checking out the information, the date checked out, the file title (which may be an individuals name and/or a social security number), the type of file, closure date, agency box number, and the Archives location/control number.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 07/1985

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private

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