AGENCY: Department of Environmental Quality. Division of Air Quality
SERIES: 7592
TITLE: Administrative records
DATES: 1982-2018.
ARRANGEMENT: Alphabetical by subject.
DESCRIPTION: These are records accumulated by the bureau that relate to the function, internal administration, or housekeeping activities of the office. They include mostly correspondence and memoranda on subjects such as office expenses, correspondence with the division and the department, equipment and supply purchases, space requirements, transportation plans, vehicle surveys, correspondence with the Environmental Protection Agency, and correspondence with other state agencies and local governments.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 01/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 90 days or until no longer needed and then destroy.
Paper: Retain in Office for 1 year or until no longer needed and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Based on General Retention Schedule. Records under "1" include letters and notices that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "2" relate to the office organization, staffing, procedures, and communications, the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Records under "3" are not duplicated elsewhere and document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.