AGENCY: Davis County (Utah). Department of Human Resources

SERIES: 7615
TITLE: Terminated personnel files
DATES: 1953-2003.
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These records are created to meet the retention schedules of pertinent records created for Active Personnel Files when an employee's status is changed to inactive. These records are used for long-term reference for retirement, re-hires, etc. Records contain personnel history records. Files may also include application, discipline letters, performance appraisals, etc. The Active Personnel Files are purged one year after an employee's termination and records which are not pertinent are removed and destroyed. Medical records are integrated into the files.

RETENTION

Retain for 65 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 08/23/2023

FORMAT MANAGEMENT

Paper: Retain in Office until scanned into database and then destroy.

Microfilm master: For records beginning in 1984 through 2003. Retain in State Archives permanently.

Computer data files: Retain in Office for 65 years or until microfilmed and then delete provided microfilm has passed inspection.

APPRAISAL

Administrative Fiscal Legal

Records provide evidence of employee's legal right to benefits.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. Utah Code 63G-2-302(1)(f) (2017)