AGENCY: Utah State Tax Commission. Technology Management

SERIES: 7788
TITLE: International fuel tax agreement system
DATES: 1989-
ARRANGEMENT: Numerical by account number

DESCRIPTION: This computer system is used by the Motor Vehicle and Auditing Divisions to track who pays fuel and highway usage taxes through the International fuel tax agreement interstate compact. Information includes commercial vehicle registration data, periods of assessment and mileage, amount of fuel used, home state of user, and tax liability for Utah and other compact states. Also contains name, address, telephone number of user, account number, and social security number.

RETENTION

Retain for 15 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1991

FORMAT MANAGEMENT

Computer data files: Retain in Office for 4 years and then transfer to magnetic storage.

Computer magnetic storage media: Retain in Agency Record Center for 11 years after refreshing or reformatting as needed, and then erase.

APPRAISAL

Administrative Fiscal

This disposition is based on the needs expressed by the Tax Commission to have access to these computer data files for 15 years.

PRIMARY DESIGNATION

Protected. Due to competitive disadvantage, as stated in UCA_63G-2-305(2)(a)_(1991)