AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care

SERIES: 7835
TITLE: Administrative hearings files
DATES: 1985-
ARRANGEMENT: None

DESCRIPTION: These are the files of persons who are aggrieved by any action or inaction of the division. The administrative hearing is the second step in a three step process. The aggrieved individual first has an informal hearing with the bureau involved. Should the individual disagree with the findings of the informal hearing, he may then request an administrative hearing with the Bureau of Contracts and Hearings. After this hearing, the individual has the right togo to district court. (UCA 26-23-2) These files include notice of informal hearing, notice of denial at informal hearing and of hearing rights, minutes of the administrative hearing, any supporting documentation provided, recommended determination and final determination of the hearing officer, and notice of result of hearing. Information includes the name, telephone number, address, and social security number of the client and the client's representative, the issue for which services or payment of services was denied, the reason for the denial, supporting medical or other information, the decision of the hearing officer, the dates of the hearings, the dates of the notifications, and the signatures of the hearing and approving officers.

RETENTION

Permanent. Retain for 1 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

According to UCA 26-23-2(2), the individual requesting the hearing has 30 days after notice of the final decision to petition the district court for judicial review. A year retention will be sufficient to ensure that the records will be on hand when notice of the petition is received. If an individual takes this to court, the records will be pulled out of this file and made part of the legal file.

PRIMARY DESIGNATION

Public. The decisions of the administrative hearing judge.

SECONDARY DESIGNATION

Private. All other information.

Controlled. Records involving medical assistance eligibility and abuse cases.