AGENCY: Department of Health. Medical Assistance Program

SERIES: 7872
TITLE: Billing logs
DATES: 1985-2014.
ARRANGEMENT: None.

DESCRIPTION: This is a record of bills received from health care providers for medical care given to the bureau's clients. This record is used as a quick reference to answer inquiries. It includes the month of the log, a total of the bills received, the dates the bills were received, the completion dates, the name and social security number of the patient, the services provided, and whether the bill was denied, approved, or pending.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

The sole purpose of the log is for office efficiency. This is used to answer routine inquiries on the bills rather than have the employee pull out the patients' files. One year should be a sufficient retention period.

PRIMARY DESIGNATION

Private

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