AGENCY: Department of Corrections. Adult Probation and Parole Division

SERIES: 80147
TITLE: Resident personal property release files
DATES: 1978-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These are forms maintained by the diagnostic unit for the receipt and release of property to an offender who surrenders the property to the property control officer when they were admitted to the unit. They are necessary to ensure the accountability of personal property entrusted to the custody of the diagnostic unit. Includes name of resident, date of admission, itemized list of personal property, and signatures for receipt and release by the offender and the property control officer.

RETENTION

Retain for 3 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Inmate property file, GRS-2253

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office until scanned into UDOCA and verified per policy and then destroy.

Computer data files: Retain in Office for 3 years after jurisdiction is terminated and then delete.

APPRAISAL

Administrative Fiscal

These records are subject to audits.

PRIMARY DESIGNATION

Public

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